SOUTHERN FOREST SERVICE RETIREES ASSOCIATION
as of April 16, 2020
ARTICLE I – NAME
The name of this organization shall be SOUTHERN FOREST SERVICE RETIREES ASSOCIATION.
ARTICLE II – ORGANIZATION
This organization shall be non-profit, with headquarters in Atlanta, Georgia, to serve present, former, and future USDA - Forest Service retirees. Subdivisions within this parent organization may be established as area chapters or other special interest or more intimate groups, subject to approval of the Directors.
ARTICLE III – PURPOSE
The purpose of this organization shall be:
(1) To circulate among members, information of interest to them such as:
- current activities
- health and welfare
- membership contact information.
(2) To inform members of new activities, policies, and plans of the USDA - Forest
ARTICLE IV – MEMBERSHIP
Section 1. This organization shall consist of Members and Associate Members.
A Member shall be a person who –
Is a retiree or someone close to retirement from employment with the USDA - Forest Service.
Is a spouse of a deceased retiree, who qualified as a member.
Is a retiree who has, at any time, been employed by the USDA - Forest Service.
An Associate Member shall be one who never worked in the USDA - Forest Service.
Section 2. Each member and associate member in good standing shall have a vote and full
membership rights, except that Associate Members shall not be entitled to hold
elective office in the parent organization. Associate Members may hold office in
any chapter or sub-groups which may be formed as an affiliate of the SFSRA
Section 3. A member in good standing shall be one who meets the membership requirements
specified in Section 1 of this Article IV and whose dues are fully paid for the membership year.
Section 4. Any person desiring membership shall apply to the Membership Committee Chair
or the President.
Section 5. A person may resign from membership by sending a letter, text, or email message
to the Membership Committee Chair or President. The Directors may remove any member from membership who fails to pay dues within a reasonable amount of time after the due date of January 1st annually or who performs an act which is a disservice or discredit to the organization.
ARTICLE V – OFFICERS
Section 1. The officers of the Association shall be a President, a Vice-President, a Secretary,
and a Treasurer.
Section 2. A Vice-President, a Secretary, and a Treasurer shall be elected biennially and shall hold office for two years or until their successor is chosen. The VicePresident shall serve as President two years following election as Vice-President.
Section 3. The duties of the Officers shall be as follows:
The President shall preside at all meetings of the membership and the Board of Directors.
He/she shall appoint Committee Chairs and direct the administration of the organization.
The Vice-President shall carry out such executive assignments as may be made by the President,
and in the event of resignation, incapacity, or death of President, shall assume the duties and
responsibilities of the President.
The Secretary shall be responsible for keeping all records of the Association and of the Board of
Directors, except financial records; shall issue notices of elections and election results; and shall
submit transcripts or reports of minutes and other records to the Historian and other appropriate officers, directors, and members.
The Treasurer shall collect all dues and assessments; shall make all disbursements and shall keep appropriate financial records; shall submit records for audit when required by the Officers or Directors, and deliver them to his / her successor upon retirement from office.
ARTICLE VI – BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the Officers and the Directors. The Committee Chairs may attend Board of Directors meetings and participate, without voting rights, at the pleasure of the President.
Section 2. Directors shall hold office for three years, with staggered terms so that only one shall be elected each year. The first year, one director will be elected for a three-year term; one for a two-year term and one for a one-year term. The out-going President shall serve one year as an ex-officio Director.
Section 3. Duties of the Directors shall be:
- To determine policies of the Association within the limits prescribed by this Constitution.
- To counsel the President in the conduct of his/her office.
- To provide for audit of records of the Association as deemed proper for the protection of Association funds and purposes.
- To determine the places of meeting of the Association.
- To fill a vacancy occurring during the term of office of any officer or director by electing another officer or director to serve the remainder of the term – except that the office of president shall be automatically filled by the Vice-President.
Section 4. The Board of Directors shall meet at the call of the President or upon a request
addressed to the Secretary by at least 2 Directors. The majority of the voting members of the Board shall constitute a quorum.
ARTICLE VII – MEETINGS
Section 1. Regular meetings of the Association shall be held a minimum of once annually.
Section 2. The attendant membership at a regular or called meeting shall constitute a quorum.
ARTICLE VIII – ELECTION OF OFFICERS
Section 1. A slate of candidates for officers and directors for the following year shall be submitted by the Nominating Committee to the Association at the last meeting of each year. Additional candidates may be nominated from the floor provided the candidate is present at the meeting and agrees to serve if elected.
Section 2. Elected Officers and Directors shall assume office on January 1st following their election.
Section 3. The Nominating Committee shall, before submitting a candidate, assure that the
candidate is qualified and willing to fulfill the duties and responsibilities of the office, if elected.
ARTICLE IX – DUES
Section 1. Dues for Membership and Associate Membership shall be $15 per year, payable in advance upon application for membership and by January 1st each year thereafter. Dues shall be intended primarily for printing and mailing of newsletters, directories of members, ballots, other official communications, and administrative purposes.
Section 2. The President shall have the authority to expend funds within these purposes not to exceed two hundred fifty dollars ($250.00) per item. Items above this amount must be approved by the Board of Directors or at a Membership Meeting.
Section 3. The President shall present a budget for the next year at the last meeting of each year. This budget shall include expected expenditures for recurring items such as the newsletter. Approval of the budget shall constitute approval of expenditures for those items in the next year.
ARTICLE X – COMMITTEES
Section 1. The President shall appoint Chairs of committees to advise and assist him/her in carrying out policies and programs of the Association – such as Membership, Programs, Meeting arrangements, Newsletter, Nominating, and Historian. Committee Chairs shall recruit as many members as they may need to assist them in carrying out their responsibilities.
Section 2. Duties of the Committees shall include:
Membership: Recruit members for the Association within the qualifications prescribed by Article IV. Maintain the roster of members.
Programs: Working with the Vice-President, arrange for and present at meetings of the Association, programs of interest to the members that are consistent with the purposes of the Association. The Vice President shall serve as Chair of the Program Committee.
Meeting Arrangements: Work with the Directors in determining the location and dates for meetings. Arrange for meeting dates, places, and facilities, and assessments for meals, etc., and collaborate with the Secretary, Treasurer, and Newsletter Editor for getting out notices, making reservations, collecting assessments, and paying bills.
Newsletter: Solicit and collect news from members and other items of interest to members consistent with the purposes of the Association; prepare the newsletter and arrange for printing and mailing the newsletter to all Members and Associate members in good standing.
Nominating: Submit a slate of candidates for officers and directors in accordance with Article V at the last meeting of each year.
Historian: Maintain a chronology of events in the activities of the Association, including a complete set of newsletters, rosters of members, accounts of meeting, and other activities.
Chairs of each committee shall develop and maintain Standard Operating Procedures. These procedures are subject to approval by the Board of Directors.
ARTICLE XI – AMENDMENTS
Section 1. This Constitution may be amended or replaced by a favorable majority of the votes cast at a regular meeting of this Association. It must be printed in the newsletter preceding the meeting where the action will be considered. The amendment or total replacement must be received by all members no later than thirty (30) days prior to the meeting where the action will be considered.
Section 2. Proposed amendments or total replacement must be submitted in writing to the
President of this Association.
Section 3. Voting on the proposal shall be at a regular meeting or by mail or email. Proxy voting is not allowed
ARTICLE XII – DISPOSITION OF FUNDS
Upon the dissolution of this Association, the Board of Directors shall, after paying or making
provision for the payment of all of the liabilities of the Association, dispose of all of the assets of
this Association exclusively for the purposes of the Association in such manner, or to such
organization or organizations organized and operated exclusively for charitable educational, or
scientific purposes as shall at the time qualify as an exempt organization or organizations under
Section 501 © (3) of the Internal Revenue code of 1954 (or the corresponding provisions of any
future United States Internal Revenue Law), as the Officers and Directors shall determine. Any
of such assets not so disposed of shall be disposed of by the Court of Common Pleas of the
County in which the principal office of the association is then located, exclusively for such
purposes or to such organization or organizations, as said Court shall determine which are
organized and operated exclusively for such purposes.