SOUTHERN FOREST SERVICE RETIREES ASSOCIATION
CONSTITUTION (cir. 1971)
ARTICLE I – NAME
Section 1. The name of this organization shall be SOUTHERN FOREST SERVICE RETIREES ASSOCIATION.
ARTICLE II – ORGANIZATION
Section 1. This organization shall be non-profit, based in Atlanta, Georgia, to serve present, former and anticipated Forest Service retirees of the Southern United States. Subdivisions within this parent organization may be established as area chapters or other special interest or more intimate groups, subject to approval of the Board of Directors.
ARTICLE III – PURPOSE
Section 1. The purpose of this organization shall be:
_ To circulate among members information of interest to them generally, such as:
_ current activities
_ health and welfare
_ travel and change of address
_ community civic interests
_ To promote involvement in the community, regional and national affairs, particularly those concerned with forest and land management. (it is understood that no declaration made by any member of the Association, even though purported to reflect the posture of the Association, is binding upon any individual member, unless previously endorsed by said individual member. It is further expressly provided that all Association involvements in political and legislative areas are entirely independent of any objectives of the U. S. Forest Service and that attitudes and pronouncements of the Association are not in any way binding on members who have not yet retired from the Forest Service). Amendment No. 1*
*Amendment No. 1 Adopted December 1, 1971
_ To inform members of new activities, problems, policies and plans of the U. S. Forest Service and forestry in general.
ARTICLE IV – MEMBERSHIP
Section 1. This organization shall consist of members and Associate Members.
1. A Member shall be a person who –
- Is a retiree from employment with the Forest Service, of Region 8, Southeastern Area State & Private Forestry; or Southern or Southeastern Forest Experiment Stations, by virtue of age, length of service or disability.
- Is a retiree who may have last worked in some other Region but who at one time worked in the South.
- Is a Forest Service employee or one who has a history of employment in the South and anticipates retirement within 5 years. Amendment No. 10*
- Is a spouse of a deceased retiree, who qualified as a member.
- Is a Federal Retiree who has been employed by the U.S. Forest Service in the Southern Region at one time or the other in either NFS, S&PF, or Research. Amendment No. 12*
- An Associate Member shall be one who never worked in the South but since retirement has moved into and is now living in the South. The spouse of the retiree is also included.
Section 2. Each member and associate member in good standing shall have a vote and full membership rights, except that Associate Members shall not be entitled to hold elective office in the parent organization. Associate Members may hold office in any chapter or other sub-groups which may be formed as an affiliate of this organization.
Section 3. A member in good standing shall be –
- One who meets the membership requirements specified in Section 1 of this Article IV.
- One whose dues are fully paid for his membership year.
Section 4. Any person desiring membership shall apply to the Secretary.
Section 5. A person may resign from membership by writing a letter to the Secretary. The Board of Directors may remove any member from membership who fails to pay his dues by March 31 or who performs an act which is a disservice or discredit to the organization.
*Amendment No. 10 Adopted June 24, 2004
*Amendment No. 12 Adopted June 3, 2010
ARTICLE V – OFFICERS
Section 1. The officers of the Association shall be a President, a President-elect, a Secretary, and a Treasurer. Amendment No. 3 *
Section 2. A President-elect, a Secretary, and a Treasurer shall be elected biennially and shall hold office for two years or until their successors are chosen. The President-elect shall serve as President two years following his election as President-elect. Amendment No. 11*
Section 3. The duties of the Officers shall be as follows:
1. The President shall preside at all meetings of the membership and the Board of Directors. He shall appoint Committee Chairmen and direct the administration of the organization.
2. The President-elect shall carry out such executive assignments as may be made by the president, and in the event of resignation, incapacity or death of President, shall assume the duties and responsibilities of the President. Amendment No. 3*
3. The Secretary shall be responsible for keeping all records of the Association and of the Board of Directors, except financial records; shall issue notices of elections and election results; and shall submit transcripts or reports of minutes and other records to appropriate officers, directors and members.
4. The Treasurer shall collect all dues and assessments; shall make all disbursements and shall keep appropriate financial records. He shall submit his records for audit when required by the Board of Directors, and deliver them to his successor upon retirement from office.
ARTICLE VI – BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the Officers of the association, three Directors and a representative of each organized chapter. The Committee Chairmen may attend directors’ meetings and serve as ex-officio members of the Board, at the pleasure of the President. The out-going President shall serve one year as an ex-officio member of the Board of Directors. Amendment No. 2
Section 2. Directors shall hold office for three years, with staggered terms so that only one shall be elected each year. The first year, one director will be elected for a three-year term; one for a two-year term and one for a one-year term.
*Amendment No. 2 Adopted December 1, 1971
*Amendment No. 3 Adopted March 7, 1973
*Amendment No. 11 Adopted June 7, 2007
Section 3. Duties of the Board of Directors shall be:
1. To determine policies of the Association within the limits prescribed by this Constitution.
2. To counsel the President in the conduct of his office.
3. To provide for audit of records of the Association as deemed proper for the protection of Association funds and purposes.
4. to determine the places of meeting of the Association and of the Board of Directors.
5. To approve or reject applications for membership submitted to the Secretary or Membership Committee.
6. To fill a vacancy occurring during the term of office of any officer by electing another officer to serve the remainder of the term – except that the office of president shall be automatically filled by the President-elect.
Section 4. The Board of Directors shall meet at the call of the President or upon a request addressed to the Secretary by any three members of the Board. The majority of the members of the full Board in the Atlanta area shall constitute a quorum.
ARTICLE VII – MEETINGS
Section 1. Regular meetings of the Association shall be held three times a year – at least two of them in Atlanta.
Section 2. The place and time of meetings shall be determined by the Board of Directors, based on a consensus of the desires of members.
Section 3. The attendant membership at a regular duly called meeting shall constitute a quorum.
ARTICLE VIII – ELECTION OF OFFICERS
Section 1. A slate of candidates for officers and directors for the following year shall be submitted by the Nominating Committee to the Association at its December meeting. Additional candidates may be nominated from the floor provided they are present at the meeting and agree to serve if elected. Amendment No. 7*
Section 2. Officers and directors shall be elected at the December meeting and shall assume office on January 1. The President-elect shall become President the year following his/her election as President-elect. Amendment No. 7*
*Amendment No. 7 Adopted March 28, 1991
Section 3. The Nominating Committee shall, before submitting a candidate, assure that the candidate is able and willing to fulfill the duties and responsibilities of the office, if elected.
ARTICLE IX – DUES
Amendment # 13 to the SFSRA Constitution
Approved November 2017
Section 1. Dues for Membership and Associate Membership shall be free the first year of membership and $15 per year thereafter, payable in advance by January 1 each year.
Section 2. Dues paid in advance shall be considered paid-in-full and no additional dues shall be due until the renewal date.
Section 3. Special assessments may be authorized by the Board of Directors, if and when needed to promote the objectives of the Association.
Section 4. Dues shall be to fulfill Article III- Purposes. More specifically for:
Printing and mailing of newsletters, directories of members, ballots, and other official communications.
Fees associated with secure email, SFSRA web domain, and other electronic communications costs.
Donations to organizations such as the National Museum of Forest Service History, Forest History Society, special projects, memorials and others must be approved by the membership each year. Meeting costs such as site fees, copying, speaker fees, compensated meals, travel, door prizes, etc. may be approved by the Board of Directors.
Section 5. Special assessments for meetings and other activities shall be authorized by the Board of Directors, if and when needed to promote the objectives of the Association. Such Assessments shall be made against only those who express intentions to participate in an event, including “no shows” who cause otherwise unrecoverable organization expenses.
ARTICLE X – COMMITTEES
Section 1. The President shall appoint Chairmen of standing and ad-hoc committees to advise and assist him in carrying out policies and programs of the Association – such as Membership, Programs, Meeting arrangements, Newsletter, Telephone, Nominating, and Chapter Organization. Committee Chairmen shall appoint as many other members as they may need to assist them in meeting their responsibilities.
Section 2. Duties of the Committees shall be:
_ Membership: solicit members for the Association within the qualifications prescribed by Article IV, and make recommendations to the Board of Directors on all applications for membership.
_ Programs: arrange for and present at meetings of the Association, programs of interest to the members and consistent with the purposes of the Association.
_ Meeting Arrangements: subject to the approval by the Board of Directors, arrange for meeting dates, places and facilities, and assessments for meals, etc., and collaborate with the Secretary, Treasurer, Newsletter Editor, and Telephone Committee for getting out notices, making reservations, collecting assessments and paying bills.
_ Newsletter: solicit and collect news from members, minutes of meetings, reports of the officers and committees, and other items of interest to members and consistent with the purposes of the Association; draft copy for a newsletter and arrange for printing and mailing the newsletter to all Members and Associate members in good standing. Publish three newsletters each year.
Amendment No. 9 adopted June 24, 2004
_ Telephone: as requested by the President or a committee chairman in his behalf, phone members to make or confirm reservations for meetings, follow-up on election balloting or dues payments, etc.
_ Nominating: submit a slate of candidates for office in accordance with Article VIII.
_ Chapter Organization: promote establishment of sub-groups of this Association in localities where substantial numbers of Members live, such as Florida, North Carolina, Arkansas, and Virginia.
_ Organization History: maintain a running chronology of events in the life of the Southern Forest Service Retirees Association, including a complete set of newsletters, rosters of members, accounts of meeting, and other activities.
_ Birthday: congratulate members on reaching another milestone in life, by a birthday card, note in the newsletter, or other appropriate means.
_ Legislation Liaison: act as contact with the active Forest Service organization to keep posted on current and proposed legislation affecting the Service and conservation. Keep posted and report on legislation affecting retirees. Promote contact with Federal and State elected representatives to express desires as individual members and as an organization.
ARTICLE XI – BY-LAWS
Section 1. By-Laws and standing rules may be adopted, amended or repealed at any regular meeting of the Board of Directors, by a 2/3 vote of those present.
ARTICLE XII – AMENDMENTS
Section 1. This Constitution may be amended by a favorable majority of the votes cast in an amendment proposal.
Section 2. Proposed amendments must be submitted in writing to the Secretary of this Association. The Secretary shall read the proposal at the next regular meeting and shall publish it in the newsletter.
Section 3. Voting on the proposal shall be at a regular meeting or by mail.
ARTICLE XIII – DISPOSITION OF FUNDS
Section 1. Upon the dissolution of the Association, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 © (3) of the Internal Revenue code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Directors shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principal office of the association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes. Amendment No. 4
Amendment No. 4 Adopted March 7, 1973
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